A United States high school graduate can be a document controller in companies that accept this kind of work. As a document controller, the candidate is entrusted with confidential paperwork such as memorandums, contracts, invoices, proposals, and blueprints. These documents are protected and stored in the company for safekeeping.
The document controller must have at least five years of administrative experience. The candidate renders forty work hours a week. A document controller candidate can be found in a pharmaceutical, manufacturing, financial, technical, clinical, or biotechnology company. The candidate needs effective organizational skills to be able to keep the documents intact in the company.
Duties and Responsibilities
Processes and tools are implemented in the company for the purpose of document management and system reports are provided. Electronic information systems are maintained and updated as needed. Important documents are distributed among the people involved. The documents are reviewed for accuracy before they are given to the recipients. Being knowledgeable with management and administrative functions is beneficial for the candidate. Strategic coordination and planning are also important for a document controller. Good communication skills are a must for the document controller, especially with management. Critical thinking skills prove advantageous for a document controller especially in reviewing the accuracy of documents.
Electronic File Conversion
Original files are also made into electronic files for the future reference of the company. This is why archives are always present in a huge company. When electronic files are created, the original files may be discarded. This is done for security reasons. For companies that handle sensitive information, a document controller candidate is requested to undergo a criminal background clearance. A document controller shares the same functions as a regulatory affairs specialist, compliance specialist, and electronics submission specialist. Being a document controller exposes the candidate to the transactions made in the company whether inbound or outbound. Confidentiality guidelines must always be followed.
A document controller with a university degree and prior administrative experience has a higher potential to be considered. The financial rewards of being a document controller are between $27 to $47 an hour. It is necessary for a document controller to possess good computer skills so that the documents they create and distribute meet reasonable standards. It may be challenging for a document controller candidate to take care of all the important papers for a company. It takes effective organizational skills to handle all of the documents and not be overwhelmed with the volume.*
*According to the BLS, http://www.bls.gov/oco/
Certainly, a document controller possesses a trustworthy persona. Since the documents are high-caliber in nature, they have to be controlled to the maximum. There are plenty of documents that are received in a company daily. These are categorized into different files that ultimately become company property. Safeguarding the documents into locked files can be done with the knowledge of management. It is a sensitive position that a document controller enters, given the nature of the duties. It is for this reason that the candidate needs to be vetted well before acceptance.
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