Private companies, government agencies, and other businesses need office clerks to contribute to the efficiency of operations. As high school graduates, office clerks are capable of communicating orally and through the written word. An office clerk can be tasked to do general or specialized work. Normally, an office clerk stays at the workplace for at least forty hours a week. When the office clerk does work overtime, there is a monetary equivalent for it. The office clerk can be trained to do higher level clerical work. Bookkeeping, typing correspondence, entertaining clients, typing reports, and answering telephone calls are only among the duties.
An office clerk supervises other staff on how to use the computer applications for work. Complaints are addressed, clients’ inquiries are answered, emails about the company products and services are responded to, supply of materials is provided, and communication between higher level people and staff is facilitated. Incoming documents are received. Outgoing documents are generated. Documents received are routed to the people addressed to. Files received are placed into folders. Invoices are collected for business purchases. The money of the workers is computed and given to them. Memos are created to inform workers of important announcements.
Travel arrangements are done for the people in the business and outside appointments are made for the superiors. Communication with clients is done effectively. Office machines such as photocopiers, fax machines, scanners, personal computers, and voice mail systems are operated. Reports are proofread and distributed to the people involved. Files are updated and kept. Inventories are kept accurate for ordering of new supplies. Database systems have the latest information about the workers. Messages are delivered to the recipients. Errands are done for the superiors. Materials and supplies are checked to ensure complete supply regularly. Work schedules are created. Calendars are updated so that workers know what is going on in the business.
Rotation of Duties
Workers in a lower level are supervised. Materials are counted, weighed, measured, and organized. Meeting agendas are created. Attendance in meetings is required. During meetings, the minutes are written and typed. Computer software and hardware are fixed as needed. An office clerk may not be confined in doing a specific duty only on a particular day. The office clerk can be rotated around departments doing clerical duties. On a Monday, the office clerk can be computing for the workers’ money. On a Tuesday, the office clerk can be creating reports and correspondence.
Computers have been used in businesses since its existence began. Despite this proliferation in technology, the office clerk will not disappear. An office clerk is always needed to be part of efficient work operations. The duties that the office clerk does are menial and contribute to the success of the business. Office clerks are tasked to maintain confidentiality in handling business documents. Aspiring office clerks can apply for work openings found through classified ads and through referral. There are always plenty of opportunities to get for office clerks. An office clerk needs to be patient and perseverant in multi-tasking.*
*According to the BLS, http://www.bls.gov/oco/