There are many organizations that aim to help other people, especially the needy. Normally, they don’t have sufficient or ample financial assistance to pay for employees to administer the job. Good thing there are people who are willing to provide their talents to help out. And they are what we call volunteers, who, in one way or the other, play their part in achieving the goal.
An equally important role for volunteer organizations is the volunteer coordinator. These are the people responsible for recruiting and managing the volunteers necessary for achieving the goal of the organization.
Their job is very important because they are directly assessing or checking the needs of the organization. And eventually, they help meet those needs with the aid of the volunteers.
Who Are These Volunteer Coordinators?
Most often than not, a volunteer coordinator is someone who already has a full time or stable job. Normally, the position is a part-time job or they do it for free as an act of charity.
Who Are These People They Working For?
Institutions like hospitals, animal shelters, environmental groups, social service
agencies, museums, and others need volunteers to cover all the tasks to be done.
These organizations need a substantial number of volunteers and coordinators to ensure that their time is used efficiently.
Volunteer coordinators recruit new volunteers through free advertising and community outreach. They organize the schedule, the tasks and the availability of the volunteers and the organizations. They are also assigned to interview the applicants and train new volunteers to perform the assigned task to them.
Organizing The Events Of The Group
As part of their tasks, volunteer coordinators are in charge of having these events and gatherings covered by the media. Seminars, some community programs and expos are supposed to be attended by volunteers in order to represent the organization,thus, volunteer coordinators are the ones coordinating the schedule of both parties.
However, for bigger events or gatherings, they have the option of either creating specific committees for this particular event.
Other Tasks Of A Volunteer Coordinator
Below are the other different tasks and responsibilities of a volunteer coordinator. This includes:
- Developing partnerships with multiple agencies from different sectors to establish a good working relationship with them
- Keeping the staff aware of the volunteers’ functions and roles
- Making sure that the volunteers get the appropriate training and support
- They organize fund-raising activities to sustain all the projects of the organization
- Motivating, supporting, monitoring and accrediting volunteers for the works they have accomplished
- Managing resources and budgets which will include reimbursement of expenses; and many others.
Lastly, these people play a very important role in an organization. They handle so
many tasks not just the administrative ones but most importantly, they deal with the
volunteers and different sectors, both private and public. These tasks do not only
require them to be hardworking but to maintain and keep a good working attitude and
relationship toward the people they are dealing with.